Evaluation guidelines are determined in accordance with the Southwestern Union of Seventh-day Adventists Education Code.
Acceleration of course work is also governed in accordance with the Southwestern Union of Seventh-day Adventists Education Code. The student applying for such must have IOWA composite scores in at least the 90th percentile.
Any student who is has a low grade (D or below) in two classes will be put on an Academic Contract for a week. The guardian will be notified to come in for a meeting and to sign the contract. For the full week, the student will need to receive signatures on his/her assignments from the teacher and his/her guardian(s). If the student is on Academic Contract three times in a quarter, he/she may be recommended to the school board for possible dismissal.
The Adventist Academy of Santa Fe accepts kindergarteners no younger than five years old on or before September 1 of the current school year. There will be an in person interview with students to determine whether or not they will be accepted into the Adventist Academy of Santa Fe.
The Adventist Academy of Santa Fe is a Christian school operating grades One through Eight. The school welcomes students of any race, color, sex, religion, national or ethnic origin. It does not discriminate in the administration of its educational policies or in any of its school-administered programs.
The Adventist Academy of Santa Fe does not admit individuals who engage in sexual misconduct, which includes non-marital sexual conduct, homosexual conduct, or the encouragement or advocacy of any form of sexual behavior that would undermine the Christian identity or faith mission of The Adventist Academy of Santa Fe and the Seventh-day Adventist Church.
Acceptance is granted to those who desire a Christian education and agree to hold high standards of conduct and thought. All applications are subject to the approval of the school board. All new students are accepted on a nine (9) week academic/behavior probation. Dismissal of a student is also subject to the approval of the school board.
Students will be accepted only after completing and submitting the following:
M-Thu 8:00 a.m. – 3:00 pm (lower grades)
Friday 8:00 a.m. – 1:00 pm (lower grades)
M-Thu 8:30 a.m. – 3:30 pm (upper grades)
Friday 8:00 a.m. – 1:30 pm (upper grades)
Students should not arrive on school grounds until 10 minutes before school begins. The child is not to leave the school grounds without parent or teacher supervision from the time of arrival until the time of departure. Students should be picked up promptly at the end of the school day (there is a charge for childcare when students remain on school grounds after school hours).
If anyone other than the custodial parent is picking up your child, the school must be:
Students must abide by the New Mexico Compulsory Attendance Law. Regular and punctual attendance is required. Truancy issues will be reported to local authorities.
Excessive Absences – A student's absences may not exceed 10% of the total school days in any given quarter. Any student with over 10% absences will be referred to the school board and/or the Texico Conference Education Superintendent.
In order for students to be released from school at times other than the regular dismissal hours, parents must come into the school to pick up child(ren).
Please attempt to make regular doctor, dentist, and other appointments outside of regular school hours so as not to disrupt the school procedures and the child’s learning process.
If a child is not coming to school on a given day, the school requires:
We will keep you informed if such materials exist, and we will keep within the confines of the law related to such issues. A copy of asbestos inspections is available at the school office.
Textbooks, library books, and any other books or magazines belonging to the school are to be treated with the utmost care and respect. Keep books clean, tear- and fold-free, and dry; do not write in the books or harm the spine (return them in about the same condition in which you received them, with reasonable expectations for wear and tear). Library books need to be checked out according to set guidelines, and returned in the specified amount of time—do not loan books to others, as they will remain the responsibility of the person who checked them out. Damage or loss of any book will require monetary compensation on the part of the custodial parent/guardian for the cost of replacement or repair.
School personnel will notify parents or local media whenever there is a school cancellation or early dismissal. Make up days may be added to the school year as required by law.
School personnel will operate within the legal parameters in regard to disclosed, suspected, or witnessed abuse or neglect of a child. Complete confidentiality of the student and the person reporting any incident(s) will be maintained. The school personnel will not confront any alleged offender, but will instead report the information to “Child Protective Services” within 48 hours, as the law requires. If questioned, school personnel may only respond with: “I am not allowed to discuss any matters concerning CPS.” All school personnel involved with the students will cooperate with CPS investigations.
Student usage of computers and related equipment is a privilege.
Disciplinary action is taken whenever:
Disciplinary action will be as follows:
1st Offense: Loss of equipment privileges for a period of 10 school days.
2nd Offense: Loss of equipment privileges for a period of 30 additional school days.
3rd Offense: Loss of equipment privileges for the duration of the school year.
The Adventist Academy of Santa Fe offers a well-rounded curriculum that includes Art, Bible, Phonics at Primary levels, Mathematics, Music, Physical Education, Science, English, and Social Studies.
Electives will vary depending on grade level.
Discipline is to ensure:
Students are held accountable for their actions, behavior, and conduct at school, as well as at school-sponsored activities and events. Fair, firm, and consistent consequences will follow unacceptable behavior.
Student conduct, which may seriously affect the health, safety, or welfare of students and faculty or interfere with the educational process, constitutes grounds for suspension or expulsion. These offenses are listed but not limited to:
Whenever deemed necessary, the use of preventive discipline may be requested by the teacher and/or school board, including, but not limited to, counseling, parent conferences, students remaining after regular school hours to do additional work, or in-school suspensions.
Cheating as defined by Delta College is: “Disseminating or receiving answers, data, or other information by any means other than those expressly permitted by the instructor as part of any academic exercise.”
Disciplinary action will be taken on all parties involved in cheating according to the teacher’s policy.
Citizenship grades will be based on student involvement, adhering to our school standards, and classroom guidelines. Once a student’s citizenship grade falls below a C, the student will be required to participate in community service. Community service will be served until the student can bring his/her grade up to a C again. Every hour served in community service will redeem one point of the student’s citizenship grade.
The unlawful possession, use, or distribution of illicit drugs, cigarettes, and alcohol on or near school premises is strictly prohibited. Violators will be reported to authorities, and prosecuted for criminal activity. If students are found in violation, their behavior and actions may also result in immediate suspension and/or expulsion.
It is our intent to teach students responsibility regarding over-the-counter and prescription drug use; we teach total abstinence in regard to alcohol use, smoking, and the use of illegal substances.
For safety reasons, doors of the school will be locked at all times during the day.
If students go off-campus for any reason during school hours, emergency medical information and a first-aid kit will be taken along with them.
In the event of school-sanctioned after school activities, at least one parent or guardian needs to be present for each student. Please note that the Adventist Academy of Santa Fe and personnel are not responsible for any injuries or misbehavior during after school events; hence, parents are responsible for each student.
It is the responsibility of school personnel at the Adventist Academy of Santa Fe to maintain a safe and drug-free environment for our students. In a serious situation where the staff and administration have a reasonable belief that a student's backpack or bag needs to be searched in order to maintain a safe and disciplined environment at the school, the student will be asked to deposit his/her backpack into a secure enclosure. The parent/guardian will be notified of the need to search the student's backpack or bag. The parent/guardian can either provide written permission for school personnel to search the backpack/bag, or the parent/guardian may come to the school to search through the backpack/bag in the presence of a school official.
Pre-approval needs to be obtained from the teacher if you wish to:
The school will conduct regular fire, tornado, evacuation, and lock-down drills to familiarize students with routines in case of an actual emergency.
The school board must approve field trips, transportation vehicles, and drivers (who must fill out the required paperwork); parents will be informed of all information prior to the trip.
Parents/Guardians are responsible for the tuition, fees, and any other expenses (such as loss or damage to school equipment or property) related to their child(ren) attending school at the Adventist Academy of Santa Fe.
Occasionally disagreements and/or misunderstandings may arise in any relationship. If you have any questions or concerns regarding your child, go to the classroom teacher or other school personnel involved and discuss your questions or concerns with the individual personally.
If a parent or teacher feels dissatisfied with the outcome of this visit, both parties should then follow these steps:
Report incidents and student name(s) to school personnel immediately.
Bullying is, but is not limited to (as defined by stopbullying.gov):
These actions by students or parents will not be tolerated. Consequences will be treated by the teacher’s policy.
A child must be sent home from school if live lice are found in his/her hair. He/She will be allowed to return to school after one medicated treatment has been given or the parent brings a note from a physician or nurse saying the child has been cleared to return to school. Parents will be informed of a suspected case of head lice so they can check their child(ren) for nits (eggs). Please remind your child(ren) not to share hats, combs, brushes, scarves, or any other clothing or grooming item(s) with others.
Students must show proof of immunization upon enrollment. Any student who does not comply with the immunization requirements will not be permitted to continue in school. Students with medical conditions or sincerely held religious beliefs which do not allow immunizations must present a waiver statement (get details from school personnel). Students with a signed waiver may be excluded from school in the event of a disease outbreak.
Students must be examined by a physician no more than six months before the first year of school attendance in either kindergarten or first grade. Physicals are also required before the seventh grade or in case of transfer from out-of-state to any grade. A typewritten or printed form, signed by a licensed physician, physician's assistant, or nurse practitioner stating that a physical examination was given must be presented to the school. The form must also specifically name the person who received the exam and the date when the exam was given. Parents or guardians may submit a written statement (waiver) if objecting to a physical exam. The waiver must be signed and dated by the student's parent or guardian, and given to the Adventist Academy of Santa Fe school personnel.
Each student enrolled has secondary accident insurance, which is applicable whenever the student has an accident worthy of a claim at school. School personnel will complete and submit a claim form to the Texico Conference of Seventh-day Adventists for secondary supplemental payment. Please contact the school if you have any questions.
Students need to bring and eat their own healthy lunches and snacks—avoid overly sugary foods and drinks, and refrain from bringing caffeinated beverages. Eat only in designated areas.
A phone is available for student use at the teacher's discretion but for a very limited duration. Incoming calls for students are prohibited, except in case of an urgent matter (again determined by school personnel). We welcome your questions, comments, compliments, and concerns, but may need to return your call at the end of the day or as soon as time allows.
Because recess may help to meet the requirements for physical education, we ask that all students actively participate. Please send a note for irregular exceptions to the program, and then only when health issues or valid safety concerns arise.
Divorced and separated parents maintain all parental rights with their children unless altered by court order. The non-custodial parent may request a duplicate mailing which assures that they will receive a copy of whatever is sent home to the custodial parent.
If parental rights have been changed, the Adventist Academy of Santa Fe must have access to a copy of the court order stipulating those changes. The faculty will follow the directives stated in it and other such directives regarding access to the child provided by the parent with legal custody and that are consistent with a court order.
Regarding visits to children at school: attempts will be made to accommodate parents. However, in cases of concern and dispute between parents, the custodial parent's directive will be followed. Parents will be asked to resolve issues of child visitation at school outside of the school setting.
Any school property damage will be expected to be replaced. The charge will be placed on the student’s tuition invoice for the price of the replaced item.
A teacher may temporarily suspend a student from class, but suspension from school is to be done only by the principal, the head teacher, or, in a one-teacher school, by the teacher in consultation with the board chairperson.
A student may be suspended for repeated offenses when other procedures have not been effective. Evidence of prior corrective measures and parental notification should be on file in the student's folder.
In the case of a serious overt act or violation of school regulations, the person in charge may suspend a student from school even though there has been no prior serious misbehavior. The suspension period is not to exceed two weeks.
The Admissions Committee is the ultimate authority in the dismissal or expulsion of a student upon the recommendation of the principal, head teacher, or disciplinary committee. As a general rule, dismissal or expulsion is used only when other means of correction fail to effect a change in conduct or the parents will not voluntarily withdraw the student.
Following the withdrawal of any student who is required by state law to be enrolled in school, the school personnel is to ascertain that the student has entered another school as stipulated by state law. If the student fails to do this within the required time period, it is the responsibility of the school personnel to notify the attendance officer of the local public school district.
The Adventist Academy of Santa Fe prohibits anyone from communicating terrorist threats or committing terrorist acts directed at any student, teacher, or community member. Action will be taken by calling local authorities and banning such individuals from campus.
Visitors of any age should seek permission from school personnel ahead of time, and arrangements for such may be made.
The Adventist Academy of Santa Fe prohibits any weapons such as firearms; knives (regardless of blade size); metal knuckles; chains; razors; razor blades; explosives; cutting tools; pistols; shotguns; rifles; nunchucks; noxious, irritating, or poisonous gases; or any tool or instrument capable of inflicting bodily injury as determined by school personnel.
If a student becomes ill during school hours, the parent/guardian will be notified and asked to come and pick up the child. If the parent/guardian is unable to pick the child up from school, the child will be isolated from the other students until arrangements have been made by the parent to pick up the child.
In consideration for the health of all children and school personnel, and to meet state regulations, the school must be informed of any contagious diseases your child might have contracted. These diseases include, but are not limited to, strep, chickenpox, and pinkeye. If your child has a fever, we ask that you wait a complete 24 hours after the fever is gone before returning the child to school.
If your child is injured at school, first aid will be administered and an attempt, depending on the severity of the injury, will be made to contact at least one parent/guardian or, if a guardian cannot be reached, the designated emergency contact for further instructions. If an authorized individual cannot be contacted by phone, the Santa Fe EMS will be called or the child will be transported to the nearest hospital emergency room. It is imperative for parents to keep the office updated on any changes to emergency contact information including change of address, phone number, or responsible adult.
No medication, prescription or over-the-counter, may be administered by any teacher, student, or school personnel without prior written authorization from the parent/guardian.
As required by the Amended Family Educational Rights and Privacy Act of 1974, the Adventist Academy of Santa Fe hereby gives public notice to all parents of students in attendance that it is its policy that:
A cumulative folder is kept in the school office for every student. This is required by the Southwestern Union Conference of Seventh-day Adventists Department of Education. This folder will contain photographs, achievement forms, documents, and any other pertinent and relevant information such as, but not limited to:
This folder will be transferred directly to another school with the permission of the parents/guardians and at the direct request of another school's assigned registrar when the student's account with the Adventist Academy of Santa Fe is paid in full.
The Family Educational Rights and Privacy Act (FERPA) govern the establishment, maintenance, and processing procedures for student records. This act obliges schools to develop procedures regarding notification of rights, release of records and student directory information.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office, U.S.
Department of Education
400 Maryland Avenue SE
Washington, D.C. 20202-4605
No information will be released to any individual or outside agency without the written consent of a parent or guardian.
A report card will be issued at the end of each grading period. Progress reports will be more frequent to keep parents informed. The teacher will provide additional information in a letter sent out at the beginning of the school year.
Parent-teacher conferences will be held at the end of the first and third grading periods. Any other conferences throughout the year may be set up if there is a perceived need by the parent or teacher. These conferences will allow parents and teachers the opportunity to discuss the progress of the student and to be able to address the needs and expectations of all involved.
Conferences between parents and teachers may take place at any time a question or need arises. Parents need only to set up an appointment with the teacher of their child.
The teacher shall make this list available to parents in registration packets, prior to the first day of school.
For the safety of our students, anyone wishing to volunteer or work/be on campus while students are present must apply and seek clearance from the Texico Conference of Seventh-day Adventists (who will perform adequate and, in necessary circumstances, exhaustive screening procedures). If someone enters the property while students are present, school personnel will either contact local authorities or ask the violator(s) to leave the premises immediately.