Handbook

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Adventist Academy of Santa Fe School Handbook

Letter to Parents

June, 2014
Dear Parents, Guardians and Families,

Welcome to the Adventist Academy of Santa Fe! This unique school is dedicated to the following goals where every student will:

  • Develop an earnest desire for the happiness found in knowing the Lord as a personal Friend, which produces faith, trust, love and confidence in the power of the Word of God.

  • Develop interpersonal relationships and an understanding of the responsibilities of family membership, and the ability to respond to the needs of others.

  • Affirm a belief in the dignity and worth of others and accept responsibility for local, national and global environments.

  • Develop dynamic habits of conduct, representative of a noble Christian character such as self-control, honesty, reverence, purity, integrity and responsibility.

  • Accept the responsibility for achieving and maintaining one’s physical, mental and spiritual health.

  • Develop the ability to think and reason independently and constructively and to foster a lifetime love for learning.

  • Participate and appreciate social activities that promote the development of a God- like character, respect for fellow man and the welfare of the home, the community and the nation.

    Students who attend multi-level classrooms thrive in an environment with cross-age tutoring and mastery learning. No student moves on to the next concept until the previous concepts are learned. This gives a solid foundation for learning new concepts. Valid research indicates students in a multigrade classroom have higher self-esteem and more positive attitudes toward school and their peers than students in a single grade classroom.

    Santa Fe and New Mexico are a multi-cultural society and the Adventist Academy appreciates that students come from different backgrounds and have different abilities and expectations. Your child will be respected for who they are, and we will help them discover their God-given talents, acknowledge their intelligence and listen carefully to them. We will strive to make this year the best year for learning that your child has ever had.

    Thank you for your support and confidence in our school.

    Dr. Allen Steele School Board Chair

School Philosophy Mission Statement:

The Adventist Academy of Santa Fe is a place where parents, teachers, church, and community unite to bring children closer to God. Striving toward excellence, this diverse family of learners works with heads, hearts, and hands to nurture Christ-like character. In preparation for heaven, we will show Christ's love through service.

Teachers and School Board

Chacon, Melissa (Head Teacher and Board Secretary) melissa.a.chacon@gmail.com

Hernandez, Elisa (Teacher) ms.elisahdz@gmail.com

Arguello, Paco paco@sfar.com

Baca, Hattie bacahattie@yahoo.com

Cummings, Leonard pastorlennardc@yahoo, com

Harden, Kelly tk_harden@yahoo.com

Hernandez, Jorge jorge_creativeinteriorsofnm@yahoo.com

Huckabee, Larry (Treasurer) larryhuckabee@yahoo.com

Lopez, Dolores bllessdolores@q.com

Eric Redic messenger777@msn.com

Reeve, Derrel (Texico Conference Education Superintendent) dreeve@texico.org

Rodriguez, Oscar raksore1965@hotmail.com

Steele, Allen (Chair) arapsteele@gmail.com

Academics

Evaluation guidelines are determined in accordance with the Southwestern Union of Seventh-day Adventists Education Code.

Acceleration of course work is also governed in accordance with the Southwestern Union of Seventh-day Adventists Education Code. The student applying for such must have ITBS composite scores in at least the 90th percentile.

Any student who is has a low grade (D or below) in two classes will be put on an Academic Contract for a week. The guardian will be notified to come in for a meeting and to sign the contract. For the full week, the student will need to receive signatures on his/her assignments from the teacher and his/her guardian(s). If the student is on Academic Contract three times in a quarter, he/she may be recommended to the school board for possible dismissal.

Admission

The Adventist Academy of Santa Fe accepts kindergarteners no younger than five years age on or before September 1 of the current school year.

The Adventist Academy of Santa Fe is a Christian school operating grades One through Eight. The school welcomes students of any race, color, sex, religion, national or ethnic origin. It does not discriminate in the administration of its educational policies or in any of its school-administered programs.

The Adventist Academy of Santa Fe does not admit individuals who engage in sexual misconduct, which includes non-marital sexual conduct, homosexual conduct, or the encouragement or advocacy of any form of sexual behavior that would undermine the Christian identity or faith mission of The Adventist Academy of Santa Fe and the Seventh- day Adventist Church.

Acceptance is granted to those who desire a Christian education and agree to hold high standards of conduct and thought. All applications are subject to the approval of the school board. All new students are accepted on a nine (9) week academic/behavior probation. Dismissal of a student is also subject to the approval of the school board.

Application Procedure

Students will be accepted only after completing and submitting the following:

  1. Application, including signatures of the student and parent or guardian stating that

    they have read the Handbook and agree to abide by the rules of the school.

  2. Birth Certificate

  3. Social Security Card

  4. Verification Letter from Clerk indicating membership in one of the constituent

churches, whenever applicable.

  1. Student/Parent Commitment form

  2. A Diploma or Transcript showing what grade level the student has completed

    (except for first-graders).

  3. Financial Plan/Contract, completed and signed.

  4. Proof of Immunization – DPT, MMR, HIB, and polio, as required by New Mexico.

  5. Consent to Treat and Health Insurance Information/Emergency Card, completed and

    signed.

  6. Character Reference forms (x3) for students entering Grades 3-8.

  7. Consent for Off-campus Trips

Arrival to and Departure from School

School Hours:

M-Thu 8:00 a.m. – 3:00 pm Friday 8:00 a.m. – 1:00 pm

Students should not arrive on school grounds until 10 minutes before school begins. The child is not to leave the school grounds without parent or teacher supervision from the time of arrival until the time of departure. Students should be picked up promptly at the end of the school day (there is a charge for childcare when students remain on school grounds after school hours).

If anyone other than the custodial parent is picking up your child, the school must be:

  • informed in writing (with parent signature and date)

  • presented with official picture ID (required from person picking up your child)

  • provided with a list of people approved to pick up your child at registration

    Attendance Policy

    Students must abide by the New Mexico Compulsory Attendance Law. Regular and punctual attendance is required. Truancy issues will be reported to local authorities.

    Excessive Absences – A student's absences may not exceed 10% of the total school days in any given quarter. Any student with over 10% absences will be referred to the school board and/or the Texico Conference Education Superintendent.

    Excused absences include:

  • Severe weather conditions when area schools are shut down (AASF will give notice), or in case of hazardous, life-threatening commutes due to inclement weather or other severe problems (parent's note with date and signature required)

  • Illness or medical emergencies (parent's, or for longer absences, doctor's note with date(s) and signature required)

  • Family bereavement or emergency (notify the school promptly, followed by a parent's note with date(s) and signatures upon the student's return to school)

Early Dismissal Release

In order for students to be released from school at times other than the regular dismissal hours, parents must come into the school to pick up child(ren).

• We prefer to have a note one day prior to be alerted of absences.

Please attempt to make regular doctor, dentist, and other appointments outside of regular school hours so as not to disrupt the school procedures and the child’s learning process.

Parent Notes Regarding Absences/Tardies

If a child is not coming to school on a given day, the school requires:

  • a phone call or note before the start of the school day

  • If no phone call or note is received, an attempt may be made by the teacher or other

    school personnel to locate the student. Due to the fact that we live in a society where it is not uncommon for a child to be abused, neglected or kidnapped, the teacher or school personnel may feel a need to call the police to find the parent and child.

  • Upon returning to school, a parent must send a note with the child explaining absences and/or tardiness—3 tardies constitute an absence—as required by the state (always include a date and signature on all correspondence).

    Asbestos

    We will keep you informed if such materials exist, and we will keep within the confines of the law related to such issues. A copy of asbestos inspections is available at the school office.

    Book/Printed Materials Use

    Textbooks, library books, and any other books or magazines belonging to the school are to be treated with the utmost care and respect. Keep books clean, tear- and fold-free, and dry; do not write in the books or harm the spine (return them in about the same condition in which you received them, with reasonable expectations for wear and tear). Library books need to be checked out according to set guidelines, and returned in the specified amount of time—do not loan books to others as they will remain the responsibility of the person who checked them out. Damage or loss of any book will require monetary compensation on the part of the custodial parent/guardian for the cost of replacement or repair.

    Cancellation of School

    School personnel will notify parents or local media whenever there is a school cancellation or early dismissal. Make up days may be added to the school year as required by law.

    Child Abuse – Statement of Disclosure

    School personnel will operate within the legal parameters in regard to disclosed, suspected, or witnessed abuse or neglect of a child. Complete confidentiality of the student and the

person reporting any incident(s) will be maintained. The school personnel will not confront any alleged offender, but will instead report the information to “Child Protective Services” within 48 hours, as the law requires. If questioned, school personnel may only respond with: “I am not allowed to discuss any matters concerning CPS.” All school personnel involved with the students will cooperate with CPS investigations.

Computer/Internet and Related Equipment Acceptable Use

Student usage of computers and related equipment is a privilege.

  • The use of the Internet is prohibited unless required by a teacher, and then only with

    direct permission

  • Only teacher-assigned work may be done (usage must be related to school work),

    unless otherwise specified by the teacher as a special privilege

  • Observe Federal and State copyright laws

  • Respect other's passwords, folders, and work files

  • Use hardware and software only as intended

  • Immediately inform school personnel if you encounter problems of any sort,

    including accessing something unintended by accident

    Disciplinary action is taken whenever:

  • Usage is not consistent with goals and objectives of the school

  • Students give out personal information (for example, phone number and/or address)

  • A student is disruptive, annoying, abusive, or uses inappropriate language or

    symbols

  • A student misuses or abuses the equipment or its component. Monetary

    compensation for damaging or breaking electronic equipment or any of its components will be required from the custodial parent/guardian whenever replacement or repair costs are a direct and/or deliberate result of student misuse.

  • A warning for any other infraction is ignored or disregarded

    Disciplinary action will be as follows:
    1
    st Offense: Loss of equipment privileges for a period of 10 school days.
    2
    nd Offense: Loss of equipment privileges for a period of 30 additional school days. 3rd Offense: Loss of equipment privileges for the duration of the school year.

    Curriculum

    The Adventist Academy of Santa Fe offers a well-rounded curriculum that includes Art, Bible, Phonics at Primary levels, Mathematics, Music, Physical Education, Science, English, and Social Studies.

    Elective classes vary from year to year and may include: Cooking, Drawing, Design, Drama, Home Economics, Journalism, Bell Choir, Gymnastics, and Spanish.

Electives will vary depending on grade level.

Discipline Philosophy and School Rules

Discipline is to ensure:

  • safety

  • a pleasing environment

  • positive learning

  • productivity

  • orderliness

  • helpfulness

  • optimal health

  • minimal behavior problems

    Students are held accountable for their actions, behavior, and conduct at school, as well as at school-sponsored activities and events. Fair, firm, and consistent consequences will follow unacceptable behavior.

    Student conduct which may seriously affect the health, safety, or welfare of students and faculty or interfere with the educational process constitutes grounds for suspension or expulsion. These offenses are listed but not limited to:

  1. Willfully disobeying any reasonable request from the teacher or other school personnel, or voicing disrespect to those in authority.

  2. Use of violence, threat, intimidation, bullying, harassment or similar conduct.

  3. Willfully causing or attempting to cause damage to school property.

  4. Theft

  5. Causing or attempting to cause personal injury to any living creature.

  6. Handling or possessing any object or material that is considered a weapon, fireworks, or hazardous.

  7. Engaging in the selling, using, possessing, or dispensing of any controlled substance.

  8. Truancy or failure to attend school or to complete assigned schoolwork.

  9. The use of language, written or oral, or conduct, including gestures, which are

    inappropriate, profane or abusive to others.

  10. Repeated violation of any school rules.

  11. Sexually assaulting or attempting to sexually assault any person (this conduct may

    result in an expulsion regardless of the time or location of the offense).

  12. Academic misconduct or cheating

Whenever deemed necessary, the use of preventive discipline may be requested by the teacher and/or school board, including, but not limited to, counseling, parent conferences, students remaining after regular school hours to do additional work, or in-school suspensions.

Cheating

Cheating as defined by Delta College is: “Disseminating or receiving answers, data, or other information by any means other than those expressly permitted by the instructor as part of any academic exercise.”
Cheating includes:

  • Copying without citing the source properly

  • Copying from or doing an assignment together that was not specified as a group

project by the teacher

  • Having someone else do the assignment for you

  • Using an assignment or idea that is not original

  • Using electronic help unless otherwise specified

    Disciplinary action will be taken on all parties involved in cheating according to the teacher’s policy.

    Citizenship Grade

    Citizenship grades will be based on student involvement, adhering to our school standards, and classroom guidelines. Once a student’s citizenship grade falls below a C, the student will be required to participate in community service. Community service will be served until the student can bring his/her grade up to a C again. Every hour served in community service will redeem one point of the student’s citizenship grade.

    SCHOOL RULES:

    General

  • Always listen to authority figures' written and verbal instructions.

  • Always use appropriate behavior and conversation.

  • Always be kind, respectful, polite, inclusive, honest, cooperative, safe.

  • Take responsibility.

  • Apologize and make amends for mistakes.

  • Keep your hands and feet to yourself.

  • Refrain from using inappropriate language or gestures

  • Do not cause injury to any living creature

  • Bathroom: one at a time; wash hands

  • Lunch and snacks: no sharing of food; abide by allergy restrictions; wash hands

    before and after eating

  • Learning Environment: use inside voices, no gum chewing, hats off, raise your hand

    and wait to be called upon whenever wishing to speak, work consistently and quietly--do not disturb others, participate in discussions and activities, complete and hand in all assigned work

    Safety

  • Fire Drills: absolute silence, stand and push in chair, exit through assigned door immediately and orderly (first person out holds exit open for everyone else), teacher exits last, meet at assigned location, wait in silence for additional instructions

  • Hurt/Injured: tell school personnel immediately, wash and dry wound, apply bandage or, whenever necessary, seek help from medical personnel.

  • Moving About: walk, stay in designated school area

  • Storage: put coats and other personal effects in designated areas, place whatever is

    taken out back where it belongs when done with its use

  • Outdoors: obey game rules, watch where running, throw/kick balls so they hit

    participants only below the waist, stay out of trees and off the streets and within the set boundaries, leave rocks and sticks on the ground, use equipment only as

intended, be positive and enjoy yourself
Health: wash hands often, especially after restroom use, before and after eating, and

after sneezing or coming into contact with any bodily fluids; leave any weapons, fireworks, or hazardous materials at home

Attire

We love to see your smiles and natural charm!

  • Uniform: Clothing needs to fit properly, neither being too baggy nor too tight. Clothing may not be worn that is ripped, faded, or printed/embroidered with designs.

  • Pants, etc.- modest and neat jeans, skirts or shorts. Skirts and shorts for girls must be

    three finger’s width above the knee. Leggings can only be worn if under a skirt.

    Waistlines must be high enough so that no skin or underwear shows at any time.

  • Shirts- forest green, maroon, white, navy, and black plain polo shirts with the school

    patch. Sweaters and sweatshirts should be plain, adhering to our school shirt colors with a patch as well. If hoodies are worn during class, the hood is not to be worn. If the student’s sweater or sweatshirt is not being used during class, they will be required to put it away in their designated area.

  • School outings- When we go on school outings, students are to wear khaki pants with their forest green polo shirt.

  • Modest, simple, appropriate, healthful

  • Leave jewelry and related items at home, and decrease the likelihood of tears over

    something lost, damaged, or causing additional injury in case of falls, etc. Medical

    ID's allowed.

  • Come with natural-looking, fresh and clean faces

  • Come with no added color on the nails, so we may encourage cleanliness and avoid

    nervous habits (such as chipping away at polish) and distractions

  • No flip flops, sandals without heel straps, or high heels—wear comfortable and

    practical shoes, allowing for freedom to walk, run, and participate in all the activities

    of the day

  • Label loose clothing (for example, jackets and sweaters) with some form of

    identification

  • If students do not adhere to our uniform policies, attire that is school approved will

    be provided for them.

    Other

  • Recess Equipment: handle carefully--appropriate usage, return to proper storage

  • Cleanliness: do tasks thoroughly, neatly, and quickly; write only on appropriate

    surfaces (not in books, on walls or tables or chairs, etc.); keep work area, desks or tables, bins and containers neat and well organized; keep school property presentable and usable at all times

  • Electronic equipment and personal items: please leave all electronic devices and money at home—the school will not assume responsibility for loss, damage, or theft of any personal items. Cell phones may be brought to school, but must be turned off and placed in an appropriate location until school is not in session. Students may use the school phone for acceptable and reasonable contact with parents or guardians

as deemed necessary by the school personnel during the school day.
• No skates, scooters, or boards should be brought to school. Bicycles, and

accompanying safety gear such as helmets, are to be used only to ride to and from school at appropriate times. Restricted items may be confiscated.

Drug Education and Policy

The unlawful possession, use, or distribution of illicit drugs, cigarettes, and alcohol on or near school premises is strictly prohibited. Violators will be reported to authorities, and prosecuted for criminal activity. If students are found in violation, their behavior and actions may also result in immediate suspension and/or expulsion.

It is our intent to teach students responsibility regarding over-the-counter and prescription drug use; we teach total abstinence in regard to alcohol use, smoking, and the use of illegal substances.

Procedures and Protocol
For safety reasons, doors of the school will be locked at all times during the day.

If students go off-campus for any reason during school hours, emergency medical information and a first-aid kit will be taken along with them.

Backpacks and bags

It is the responsibility of school personnel at the Adventist Academy of Santa Fe to maintain a safe and drug-free environment for our students. In a serious situation where the staff and administration have a reasonable belief that a student's backpack or bag needs to be searched in order to maintain a safe and disciplined environment at the school, the student will be asked to deposit his/her backpack into a secure enclosure. The parent/guardian will be notified of the need to search the student's backpack or bag. The parent/guardian can either provide written permission for school personnel to search the backpack/bag, or the parent/guardian may come to the school to search through the backpack/bag in the presence of a school official.

Birthdays and Holidays

Pre-approval needs to be obtained from the teacher if you wish to:

  • share a birthday treat on behalf of your child during the school day (a time and day

    will be agreed upon to avoid excessive disruptions, and there should be a treat for

    each child).

  • distribute party invitations, cards, or small gifts at school or at school functions

    (there should be such items in equal amounts and of equal value for every student in the class).

Emergency Drills

The school will conduct regular fire, tornado, evacuation, and lock-down drills to familiarize students with routines in case of an actual emergency.

Field Trips

The school board must approve field trips, transportation vehicles, and drivers (who must fill out the required paperwork); parents will be informed of all the pertinent information prior to the day of the field trip.

Financial

Parents/Guardians are responsible for the tuition, fees, and any other expenses (such as loss or damage to school equipment or property) related to their child(ren) attending school at the Adventist Academy of Santa Fe.

  • previous school accounts, including past amounts due to AA of SF, must be paid in full before student is admitted for the current year

  • registration fee holds a place in school and is non-refundable

  • yearly tuition due in advance or in ten monthly installments beginning August 1 and

    ending May 1

  • notify school treasurer immediately when extenuating circumstances arise which

    prevent agreed upon financial obligations from being carried out

  • tuition paid after the 10th of the month is late and subject to a 5% late fee for the

    month owing

  • tuition not paid by 30 days after due date will require immediate suspension of the

    student from school until financial arrangements are made

  • withdrawal is required when the account has become delinquent with no acceptable

    financial arrangements made

  • notify the school of official withdrawal two weeks prior to the event or charges will

    continue to accrue until proper notification is given

  • extra-curricular activities which cost additional money may be allowed only when

    account is paid-in-full

  • student may not be able to participate in graduation ceremonies until and unless

    account is paid-in-full

    Grievance Procedure

    Occasionally disagreements and/or misunderstandings may arise in any relationship. If you have any questions or concerns regarding your child, go to the classroom teacher or other school personnel involved and discuss your questions or concerns with the individual personally.

    If a parent or teacher feels dissatisfied with the outcome of this visit, both parties should then follow these steps:

  • In a spirit of love, talk with the person directly involved in the company of another school official.

  • Make an appointment to visit with the school Chairperson or Superintendent of Education of the Texico Conference.

  • Follow the steps recommended by the Chairperson or Superintendent.

  • If the problem continues, return to the Chairperson or Superintendent with your

concerns.

  • Dealing only with the facts as you personally know them to be, you may write a

    letter to the Chairperson or Superintendent which details the names, dates, and

    statements. This letter will be forwarded to the school board.

  • The school board, after reviewing the information available to it, will address the

    situation and respond to your concerns.

    Harassment and Bullying

    Report incidents and student name(s) to school personnel immediately. Bullying is, but is not limited to (as defined by stopbullying.gov):

  • Teasing

  • Name calling

  • Inappropriate sexual comments

  • Taunting

  • Threating to cause harm

  • Exclusion

  • Spreading rumors

  • Embarrassing someone in public

  • Physical violence (Pinching, tripping, punching, horse play, etc.)

  • Spitting

  • Taking or breaking someone else’s belongings

  • Making mean or rude gestures

    These actions by students or parents will not be tolerated. Consequences will be treated by the teacher’s policy.

    Head Lice

    A child must be sent home from school if live lice are found in his/her hair. He/She will be allowed to return to school after one medicated treatment has been given or the parent brings a note from a physician or nurse saying the child has been cleared to return to school. Parents will be informed of a suspected case of head lice so they can check their child(ren) for nits (eggs). Please remind your child(ren) not to share hats, combs, brushes, scarves, or any other clothing or grooming item(s) with others.

    Immunization and Doctor Examinations

    Students must show proof of immunization upon enrollment. Any student who does not comply with the immunization requirements will not be permitted to continue in
    school. Students with medical conditions or sincerely held religious beliefs which do not allow immunizations must present a waiver statement (get details from school personnel). Students with a signed waiver may be excluded from school in the event of a disease outbreak.

    Students must be examined by a physician no more than six months before the first year of school attendance in either kindergarten or first grade. Physicals are also required before the seventh grade or in case of transfer from out-of-state to any grade. A typewritten or printed form, signed by a licensed physician, physician's assistant, or nurse practitioner stating that a physical examination was given must be presented to the school. The form must also specifically name the person who received the exam and the date when the exam

was given. Parents or guardians may submit a written statement (waiver) if objecting to a physical exam. The waiver must be signed and dated by the student's parent or guardian, and given to the Adventist Academy of Santa Fe school personnel.

Insurance

Each student enrolled has secondary accident insurance which is applicable whenever the student has an accident worthy of a claim at school. School personnel will complete and submit a claim form to the Texico Conference of Seventh-day Adventists for secondary supplemental payment. Please contact the school if you have any questions.

Lunches

Students need to bring and eat their own healthy lunches and snacks—avoid overly sugary foods and drinks, and refrain from bringing caffeinated beverages. Eat only in designated areas and at designated times.

Phone Use

A phone is available for student use at the teacher's discretion but for a very limited duration. Incoming calls for students are prohibited, except in case of an urgent matter (again determined by school personnel). We welcome your questions, comments, compliments, and concerns, but may need to return your call at the end of the day or as soon as time allows.

Recess

Because recess may help to meet the requirements for physical education, we ask that all students actively participate. Please send a note for irregular exceptions to the program, and then only when health issues or valid safety concerns arise.

Rights of Divorced Parents

Divorced and separated parents maintain all parental rights with their children unless altered by court order. The non-custodial parent may request a duplicate mailing which assures that they will receive a copy of whatever is sent home to the custodial parent.

If parental rights have been changed, the Adventist Academy of Santa Fe must have access to a copy of the court order stipulating those changes. The faculty will follow the directives stated in it and other such directives regarding access to the child provided by the parent with legal custody and that are consistent with a court order.

Regarding visits to children at school: attempts will be made to accommodate
parents. However, in cases of concern and dispute between parents, the custodial parent's directive will be followed. Parents will be asked to resolve issues of child visitation at school outside of the school setting.

Suspension and Expulsion

A teacher may temporarily suspend a student from class, but suspension from school is to be done only by the principal, the head teacher, or, in a one-teacher school, by the teacher in consultation with the board chairperson.

A student may be suspended for repeated offenses when other procedures have not been

effective. Evidence of prior corrective measures and parental notification should be on file in the student's folder.

In the case of a serious overt act or violation of school regulations, the person in charge may suspend a student from school even though there has been no prior serious misbehavior. The suspension period is not to exceed two weeks.

The school board is the ultimate authority in the dismissal or expulsion of a student upon the recommendation of the principal, head teacher, or disciplinary committee. As a general rule, dismissal or expulsion is used only when other means of correction fail to effect a change in conduct or the parents will not voluntarily withdraw the student.

Following the withdrawal of any student who is required by state law to be enrolled in school, the school personnel is to ascertain that the student has entered another school as stipulated by state law. If the student fails to do this within the required time period, it is the responsibility of the school personnel to notify the attendance officer of the local public school district.

Terrorist Threats/Acts

The Adventist Academy of Santa Fe prohibits anyone from communicating terrorist threats or committing terrorist acts directed at any student, teacher, or community member. Action will be taken by calling local authorities and banning such individuals from campus.

Visitation

Visitors of any age should seek permission from school personnel ahead of time, and arrangements for such may be made.

Weapons Ban

The Adventist Academy of Santa Fe prohibits any weapons such as firearms; knives (regardless of blade size); metal knuckles; chains; razors; razor blades; explosives; cutting tools; pistols; shotguns; rifles; nunchucks; noxious, irritating, or poisonous gases; or any tool or instrument capable of inflicting bodily injury as determined by school personnel.

Student Health

If a student becomes ill during school hours, the parent/guardian will be notified and asked to come and pick up the child. If the parent/guardian is unable to pick the child up from school, the child will be isolated from the other students until arrangements have been made by the parent to pick up the child.

In consideration for the health of all children and school personnel, and to meet state regulations, the school must be informed of any contagious diseases your child might have contracted. These diseases include, but are not limited to, strep, chickenpox, and
pinkeye. If your child has a fever, we ask that you wait a complete 24 hours after the fever is gone before returning the child to school.

If your child is injured at school, first aid will be administered and an attempt, depending

on the severity of the injury, will be made to contact at least one parent/guardian or, if a guardian cannot be reached, the designated emergency contact for further instructions. If an authorized individual cannot be contacted by phone, the Santa Fe EMS will be called or the child will be transported to the nearest hospital emergency room. It is imperative for parents to keep the office updated on any changes to emergency contact information including change of address, phone number, or responsible adult.

No medication, prescription or over-the-counter, may be administered by any teacher, student, or school personnel without prior written authorization from the parent/guardian.

Student Records and Grading

As required by the Amended Family Educational Rights and Privacy Act of 1974, the Adventist Academy of Santa Fe hereby gives public notice to all parents of students in attendance that it is its policy that:

A cumulative folder is kept in the school office for every student. This is required by the Southwestern Union Conference of Seventh-day Adventists Department of Education. This folder will contain photographs, achievement forms, documents, and any other pertinent and relevant information such as, but not limited to:

  • Academic records

  • Personal information records

  • Disciplinary records

  • Attendance records

  • Health records

  • Progress records

  • Standardized testing records

This folder will be transferred directly to another school with the permission of the parents/guardians and at the direct request of another school's assigned registrar when the student's account with the Adventist Academy of Santa Fe is paid in full.

Notification of Rights

The Family Educational Rights and Privacy Act (FERPA) governs the establishment, maintenance, and processing procedures for student records. This act obliges schools to develop procedures regarding notification of rights, release of records and student directory information.

  • right to inspect and review the student's education records within 45 days after the day the school receives a request for access

  • right to request an amendment of the student's education records that the parent, guardian, or eligible student believes are inaccurate or misleading

  • right to consent to disclosures of personally identifiable information contained in the student's education records except to the extent that FERPA authorizes disclosure to school officials with a legitimate educational interest without consent

  • right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.

The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S.
Department of Education
400 Maryland Avenue SE

Washington, D.C. 20202-4605

Release

No information will be released to any individual or outside agency without the written consent of a parent or guardian.

Grade Reports:

A report card will be issued at the end of each grading period. Progress reports will be more frequent to keep parents informed. The teacher will provide additional information in a letter sent out at the beginning of the school year.

Parent-teacher conferences will be held at the end of the first and third grading
periods. Any other conferences throughout the year may be set up if there is a perceived need by the parent or teacher. These conferences will allow parents and teachers the opportunity to discuss the progress of the student and to be able to address the needs and expectations of all involved.

Conferences between parents and teachers may take place at any time a question or need arises. Parents need only to set up an appointment with the teacher of their child.

Grading Policy:

Students are expected to do their best in all subject areas. Academic requirements may be adjusted to meet each student's needs; however, excellence and subject mastery are to be strived for in all subject areas. More information will be available from the teacher at the beginning of the school year.

School Supplies

The teacher shall make this list available to parents two weeks prior to the first day of school.

Volunteers

For the safety of our students, anyone wishing to volunteer or work/be on campus while students are present must apply and seek clearance from the Texico Conference of Seventh- day Adventists (who will perform adequate and, in necessary circumstances, exhaustive screening procedures). If someone enters the property while students are present, school personnel will either contact local authorities or ask the violator(s) to leave the premises immediately.

Thanks to Lubbuck Junior Academy, Sandia View Academy, and Ruth Murdoch Elementary School for specifics and ideas from their handbooks to create one suited to the Adventist Academy of Santa Fe.